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IAC 2016 Annual General Meeting

The International Academy of Cytology Annual General Meeting 2016
Monday, May 30th 2016, 17:45- 18:40
19th International Congress of Cytology, Pacifico Yokohama, Japan

All IAC Members were invited to attend.
Draft Minutes (Also as PDF 574 KB)
Link to slides shown as PDF (2.35MB)

1. Opening of the Meeting and welcome by the Secretary-General. Dr. Schmitt requests everyone to sign the list of attendance available at the door (roll call). The draft Minutes of last Annual General Meeting 2015 in Milan have been available to members to be viewed at the IAC website and have to be approved. No objections. No questions. Approved by all present.

2. Scientific Program and Local Organization Committee 2016 International Congress (R. Osamura) 1 AGM 2016Dr. Osamura shows slides with statistics of registration and abstract submission. As expected, there has been a very high Japanese attendance also for the annual national meeting that preceded the congress. Over one hundred abstracts were submitted from Japan alone. Significant contributions also came from Taiwan, India, China, the United States, Korea and Russia. All abstracts are available over the congress website.
Two hundred and sixty-four posters and one hundred and twelve oral presentations were offered. Many very good papers were presented. There were eight sponsored luncheon seminars that were very popular and over twenty-six exhibitors at the industrial exhibition
Over one hundred and ninety workshop places were registered and over one hundred video-microscopy tutorials. The Congress Dinner will also be very well attended and he is sure that everyone will enjoy themselves.

Dr. Osamura invites everyone can attend the closing ceremony where he will announce the names of the IAC committee chairs for the next three years. He thanks everyone for their support in helping to make the 2016 congress a memorable one.

3. Report of Nominations Committee(V. Schneider). Dr. Schneider summarizes the function of the Nominations committee and explains that the chairmanship fell to him after Dr. Soloman declined the role. The committee consists of the current President, Past-President and the Secretary-General. The proposed slate was put to the membership at the beginning of the year with a deadline of March 31st 2016 for votes to reach the office in Freiburg. Only 28% of the eligible membership did actually vote; either on-line or by returning the paper ballot form. Three hundred and eight votes agreed with the slate and there was only one vote against. Dr. Schneider welcomes Dr. Chen as new Executive member. No questions.

IAC Executive 2016 19
The Executive Council of the International Academy of Cytology – 2016- 2019
Back row (l-r.) Kari Syrjänen, Luiz Collaço, John Smith, Andrew Field, Philippe Vielh, Fernando Schmitt, Robert Osamura
and guest Volker Schneider. Front row(l-r) Shirley Greening, Ritu Nayar, Kusum Kapila, Annabelle Farnsworth, Lan Chen.

4. Report of Membership Committee (F Schmitt). Current membership numbers are shown. A slow growth can be noted. The category of Junior Medical Membership is one

where membership can increase. There are already forty-one new members this year. A table showing new and suspended or resigned membership numbers is presented as well as a map showing global membership representation.
Final reminders to pay the annual dues are normally sent in May or June with a deadline of July 15th.

Membership  May
Medical Fellows (FIAC) 364 362
Medical Members (MIAC) 671 627
Cytotechnologist Members (CMIAC) 407 393
Cytotechnologist Fellows (CFIAC) 17 16
Professional Non-Medical (PMIAC) 17 16
Junior Medical Members 13 9
5. Report of interim committee to explore IAC fee structures. Dr. Schmitt explains that Dr. Andrew Field had put forward a report prepared for the United Nations illustrating and comparing global country development and economical status. The survey is openly accessible and regularly updated. Examples of the covered categories are high-income to low-income statistics, heavily indebted poor countries, economies in transition, country development.
A proposal is put forward to offer a limited number of free memberships to be available each year. Using the above survey as point of reference.
• Any applicant must work and live in one of the low-income countries as defined by the survey.
• The number of such applicants per year will be limited and given on a „first come first served" basis.
• The professional criteria for membership will remain.
• All applications will be individually reviewed.
• The applicant will have no or very little financial burden and will attain a regular membership status on an annual basis until 2019.
• After three years (2019) the Executive Council will review the program to assess the effectiveness and decide future action
None of the eligible countries has a national society affiliated with the IAC. Each application should be appraised and if accepted a waiver to be requested each year. The development of this scheme is then to be reviewed at the Executive Meeting in Sydney in 2019. No questions. The proposal is voted upon. All are in favour.
Link to World Economic Situation and Prospects 2015

6. Report of the Secretary-Treasurer (F. Schmitt) 3 AGM 2016Dr. Schmitt summarizes the report. The 2015 accounts have been prepared by Belgian accountants and as always presented in Dutch. A profit of Euro 24.432,52 has been calculated for 2015. Tax has been paid on the funds held in Switzerland at the Credit Suisse €482.058,00. The tax rate is 0,17% the payment was €819,50. The graph illustrates the development of the finances. The aim of associations such as the IAC is to have funding for three years available in the background. 

A graph illustrating hits on the website pages is shown. Educational Resources is very popular.
The IAC annual membership dues can also be paid from the website with a direct link to Paypal. Paypal can be used with or without an account and is the payment service that is globally most widely available.

The members present have to vote on the issue of annual dues payment for the coming year. The rates have remained stable since 2008.

Cytotechnologist Member (CMIAC) USD 85 € 70
Cytotechnologist Fellow (CFIAC) USD 150 € 130
Medical Member/Fellow (MIAC/FIAC) USD 195 € 180
Professional Non-Medical (PMIAC) USD 195 € 180
Junior Medical USD 150 € 130
The vote is all in favour. No objections.

7. Report of the Editor of Acta Cytologica (K. Syrjänen).4 AGM 2016 Dr. Schmitt presents the slides provided by the publisher. There have been some changes in the Editorial Board and Associate Editors to represent the countries with a high rate of submissions. The National Editors are put forward by the Affiliated Societies.

There has indeed been an increase in submissions. Particularly from the USA, China and India. Average rejection rate is 50% and a high standard is still maintained.

The impact factor was deselected by Thomas Reuters Inc from the Web of Science effective with the last issue in 2013. The journal did not received an impact factor in 2014 and 2015. However, the publisher has persistently followed the issue and it is very possible that an impact factor will be given in 2107 after a review in 2016. Therefore an appeal to everyone to cite the journal if possible.
Listing of the journal in PubMed/Medline, EMBASE, Scopus, Google Scholar etc. remains unaffected.

Special issues are planned for 2016 and 2107. 2017 will be a platinum year after 60 years of publication.

8. Budget and Finance Committee (A. Farnsworth) Dr. Schmitt explains that the budget takes the customary form with a planned 1% increase in income and 2% for outgoing expenses. Tutorials are included in this budget, however, the foremost purpose of a Tutorial is education and to promote the Academy not to create income. The budget has to be accepted by the members present. All members present vote in favour of the Budget. No questions. Accepted by all.

5 AGM 2016              6 AGM 2016

9. International Board of Cytopathology (V. Schneider) 7 AGM 2016Dr. Schneider thanks Shirley Greening who administrates the examination. The exam was initiated in 1978 is voluntary and has no legal ramifications. It is given between 2 to 4 times a year. The highest participation is at European and international congresses. Participation figures have not really changed since 1978.

Recently several of the glass-slides sets have been reviewed, cleaned and generally tidied up or replacements made. The terminology in written questions will also have to be brought up to date. No questions.


10. Cytotechnology Registry and Certification Committee (S. Greening). Over 12.000 candidates have sat and passed the CT(IAC) exam since 1972. From May, 2013 through January, 2016, a total of 535 Cytotechnologists sat for the exam. The exam has an excellent pass rate of 96% illustrating the quality and preparation of the cytotechnologists taking the exam.

The glass slides are well monitored to ensure none are unsuitable, too easy or too hard to evaluate. Projected images and written questions are being updated incorporating current terminology. No questions. Dr. Schmitt expresses his thanks to Shirley Greening, who has agreed to continue as IAC Registrar, for all the work and time involved in maintaining the high quality of the examination.

11. Continuing Education Committee (S. Ali) Dr. Schmitt informs that over the last three years there there have been three Tutorials organized in Singapore, Brazil and China. All were well attended and encouraged new membership.

The hit statistics of the Educational Resources website pages are shown. The web pages with digital images are very popular. The monthly webinars are also very popular and can be viewed free of charge at any time. He expresses his thanks to Dr. Chris vanden Busche at Johns Hopkins for his time and work arranging and moderating the on-line seminars. A list of all contributors is shown. Thank you to everyone who participated.
He informs of new tutorial plans in Malaysia, Hong Kong and Abu Dhabi. It is planned to hold the IAC exams after each Tutorial.

12. Site Selection Committee (J. Smith). Dr. Schmitt informs that bids for the 2022 International Congress will be presented to the IAC Executive members at the upcoming European meeting in Liverpool. Three national societies have expressed interest. Information in regard to bidding is still on the website.
No questions.

13. Report of progress of Omnyx/Training Program (P. Vielh). The idea is to digitalize slides that can be accessed by cytotechs for teaching purposes. A goal is to have trainees annotate the slides and then have the expert compare the trainee's annotations with the expert's annotations to provide feedback and improving skills. Dr Stephen Raab who has taken a principal role in this project is currently examining further software. This could be a good tool for the future. No questions.

14. 2019 Congress Sydney, Australia (A. Field). 8 AGM 2016Dr. Schmitt informs that the next international cytology congress will be from May 5 – 10, 2019 in Sydney, Australia. The theme is Cytology at the Molecular Frontier. Dr. Field will present an introduction at the Closing Ceremony.

15. Endorsement of Executive Council (F. Schmitt) The actions of the IAC Executive Council since the last meeting have to be endorsed by the members present at this meeting and given the power to continue until the next meeting. A show of hands is held. All voted for the endorsement, no refusals, no abstentions.
16. New Business
The 2017 Annual General Meeting will be held within the framework of the 40th European Meeting in Graz, Austria (1.Oct-4 Oct 2017).
Dr. Vielh expresses his pleasure in serving the IAC for the last three years and thanks everyone for their cooperation. He is very happy to welcome Dr. Lan Chen to the Executive and wishes the incoming President and Vice-President the very best.
Dr. Schmitt thanks everyone for attending and closes the meeting
17. Adjournment
The meeting is adjourned at 17:45h
A list of members present at the meeting is held at the IAC central office in Freiburg, Germany.

© The International Academy of Cytology