2018 Executive Meeting Madrid, Spain

DRAFT MINUTES
THE INTERNATIONAL ACADEMY OF CYTOLOGY
EXECUTIVE MEETING
ECC 2018
Hotel Meliá Castilla
c./Capitán Haya, 43 – 28028 Madrid
Sunday, 10th June 2018
Room 4, 08:30h – 10:30h

Link to PDF of Powerpoints. Due to lack of time not all powerpoints were shown.

Present:

Luiz Martins Collaco
AndrewField
Shirley E. Greening
Kusum Kapila
Ritu Nayar
Robert Y. Osamura
Fernando Schmitt
Kari J. Syrjänen
Philippe Vielh

Guests:
Colleen Wright
Pam Michelow

 

 

 


IAC Executive Slate 2019-2022

The Nominations Committee of the IAC has proposed a slate of Executive Members for the 2019-2022 period.

More information about each of the proposed members can be viewed below

President Andrew Field (Australia) (elected)
President-Elect
Secretary-Treasurer
Fernando Schmitt (Portugal)
Past-President Robert Y. Osamura (Japan
Vice-President Syed. Z. Ali (USA
Vice-President

Ashish Chandra (UK)

Editor Kari J. Syrjänen (Finland)
Council Member Daisuke Aoki, (Japan)
Council Member Lan Chen (China)
Council Member Pamela Michelow (South Africa)
Council Member Ritu Nayar (USA)
Council Member Esperanza Eeuzaba Torres (Colombia)
Cytotechnologist Member Shirley Greening (USA)
  • You may vote by mail using the ballot that was sent to you together with the 2019 annual dues invoice

OR

  • you may vote at the Members Area of the IAC website using the username and password on the ballot sheet. However, if you have changed the original settings and can no longer remember the codes please use the options "Forgot your password?" and "Forgot your username?"

If you use this link to place your vote please do not return the paper copy to the Office of the Secretary. Further to voting form

 Andrew Field

President
Andrew Field, Australia

Dr Field graduated from medicine at University of New South Wales in 1978, completed his FRCPA anatomical pathology training in 1985, and then pursued further training in cytopathology at the John Hopkins, Karolinska and Flinders Hospitals leading to him gaining the FIAC in 1990 and the RCPA Cytopathology Diploma in 1996. He is Deputy Director and senior consultant in the Department of Anatomical Pathology at St Vincent’s Hospital, Sydney, senior lecturer at the University of New South Wales, and Associate Professor at Notre Dame University Medical School, Sydney. He is a past president of the Australian Society of Cytology and past and recently re-elected Board member of the Papanicolaou Society of Cytology, and past member of the IAC Task Force for promoting education and professional development in cytology in developing countries and the IAC Membership and Site Selection Committees. Currently he is the Vice President of the International Academy of Cytology and co-chair of the IAC Education and QA Committee, which has reconstituted the IAC Tutorials. He is on the editorial board and reviews for Diagnostic Cytopathology, Cancer Cytopathology, ACTA Cytologica, Journal of the American Society of Cytology, Cytopathology and Cytojournal. With the support of the Papanicolaou Society and local organizers, he has organized and taught at sixteen weeklong FNB tutorials in Kampala, Lagos, Kano, Dar Es Salaam, Cape Town, Addis Ababa Nairobi and Katmandu. These tutorials commenced in 2007 and have been given with the other speakers including Dr William Geddie, from the University Hospital Network, Toronto, and Dr Matthew Zarka, from the Mayo Clinic in Scottsdale. He has been an invited lecturer at the Kuwait Postgraduate Tutorial in 2013, and an invited speaker at the IAC Tutorials and USCAP, IAP, Asian Pacific IAP and other congresses. He is committed to fostering the development of cytopathology in the developing world. His major diagnostic, teaching, publication, writing and research interests are in FNB cytopathology especially of the lymph nodes, breast, infectious diseases and thyroid, and in sur¬gical pathology of the breast, infections including AIDS, and the gastrointestinal tract. In 2011, he received the Papanicolaou Society Award for Interventional Cytopathologist of the Year.

Robert Osamura IAC 2010

Past-President
Robert Osamura, Japan

Dr. Robert Y. Osamura, MD, FIAC is Professor and Director of Diagnostic Pathology Center at International University of Health and Welfare and served as Chairman of the Japanese Society of Clinical Cytology(JSCC), the largest national society of cytology worldwide with over 11.000 members. Dr. Osamura graduated from Keio University School of Medicine in Tokyo, and trained in pathology at University of Colorado Medical Center, Denver, Colorado, USA and completed a Fellowship at Henry Ford Hospital, Detroit, Michigan.

His research interests focused on the application of immunohistochemical techniques to diagnostic pathology and cytology leading him lately into the field of molecular pathology & cytology. Currently, he is involved in developing roles for morphology in molecular targeted cancers therapy in the areas of breast cancers, GIST, lung cancers and colo-rectal cancers. He is particularly interested in emphasizing the significance of cytological material as source of good targets for the application of various molecular techniques.
Dr. Osamura has been serving as a member of numerous Editorial Boards in cytology and also pathology. Dr. Osamura organized the 47th Annual Meeting of JSCC in Yokohama in 2006 which attracted 4700 attendees. Since 2004 Dr. Osamura has been on the Executive Council of the IAC, serving as Vice President and as a Chair of Constitution and By-Laws Committee. The for the last three years as President and he is looking forward to continuing working hard with all of the members of IAC for "global encouragement and interaction in cytological activities" for the best in diagnosis, therapy and prevention of the diseases.

F-Schmitt-photo 

President-Elect
Secretary-Treasurer

Fernando Schmitt, Portugal

Professor Fernando Schmitt is Professor of Pathology at the University of Porto, Senior Researcher and Head of Molecular Pathology Unit at IPATIMUP, President of the Portuguese Society of Cytology and General Secretary of the International Academy of Cytology (IAC). He has authored more than 435 papers in peer-review journals, 23 book chapters and he is editor of three books, one of molecular pathology, other of cytopathology and other of breast cytopathology. Prof Schmitt is widely considered a world-leading expert in cytopathology and breast cancer. Fernando was a fellow at the Karolinska Medical Hospital, Stockholm, and was Professor of Pathology at the University of São Paulo (USP), Brazil and University of Toronto, Canada. He was also Director of the Department of Medicine at Laboratoire national de santé, Luxembourg. His research work is on breast cancer, with emphasis on molecular markers, cell adhesion and invasion, therapeutic targets and mechanisms of resistance. In the last years, his research work has been dedicated to the study of molecular markers on cytological material. Fernando serves as Associate Editor of six major scientific journals and sits on the editorial board of many others. He has also been chair, president or scientific director of several major European, Portuguese and Brazilian scientific societies of pathology and cytology. Currently he is the Secretary-General of the IAC. Fernando received the prize of Educator of the Year 2011 by the Papanicoloau Society of Cytology (USA), also received the prize GOLDBLATT AWARD 2013 from the International Academy of Cytology. 

 Dr Syed Ali

Vice-President
Syed Z. Ali, U.S.A.
Dr. Ali serves as Professor of Pathology and Radiology at the Johns Hopkins University School of Medicine as well as the Director of the Division of Cytopathology at The Johns Hopkins Hospital. He received his Pathology residency training at North Shore University Hospital in New York with fellowships in Surgical Pathology at the Memorial Sloan-Kettering Cancer Center in New York City and Cytopathology at The Johns Hopkins Hospital in Baltimore.
Known as one of the most traveled pathologists, Dr. Ali has well over 275 invited lectures, keynote speeches and visiting professorships. In collaboration with international societies and universities, he directs or co-directs several annual major cytopathology tutorials.

Dr. Ali has published extensively with over 280 articles in major scientific journals, over 30 books, book chapters and electronic media. He is the founding editor-in-chief of the Journal of the American Society of Cytopathology (JASC) and has served as member of the executive board and chair of the scientific program committee and the educational development committee of the American Society of Cytopathology (ASC). He presently serves as the President-elect of the ASC and chair of the continuing education committee of the International Academy of Cytology (IAC). He is a fellow of both, the Royal College of Pathologists (UK) and the IAC. He is recipient of the ASC's "Warren R. Lang Award" in 1996, the "President's Award" in 2012 and "Excellence in Education Award" in 2015.

 A Chandra 2018

Vice-President
Ashish Chandra, United Kingdom

Dr Ashish Chandra is the lead uropathologist and cytopathologist at Guy's & St. Thomas' Hospitals, London where he has been based since 2001. He is a member of the Cytopathology specialist advisory committee at RCPath, an active member of the BAC and Deputy editor of Cytopathology.
He has an interest in FNA, ROSE and in developing reporting terminologies including the UK RCPath terminology for thyroid cytology, and a contributor to the Paris and Milan systems. He is a co-editor of the forthcoming International system for reporting serous fluid cytology.

Kari Syrjanen 

Editor
Kari J. Syrjänen (Finland)

Dr. Syrjänen is currently the Chief Medical Director, Biohit HealthCare Oyj (Helsinki, Finland), and holds the status of Visiting Professor, Barretos Cancer Hospital, Brazil. He graduated in Medicine, University of Helsinki, in 1974, where he received his Ph.D. in pathology (1975). Board-certified pathologist (1980), and FIAC (1993). He was Professor and Chairman, Department of Pathology, University of Kuopio in 1989-1999, and Director of Cytopathology Laboratory, Finnish Cancer Society (Kuopio) for 16 years (1981-1996). Dr. Syrjänen served as President of the Finnish Society of Clinical Cytology (FSCC)(1989-1998) and organized the 19th European Congress of Cytology in Turku (1991), being President of the European Federation of Cytology Societies (EFCS)(1990-1991). Dr. Syrjänen is the founding member of the Board, International Papillomavirus Society (IPVS)(1995-2016) and EUROGIN (1992-). He is Honorary Member of the American- (ASCCP), Italian- (ISCCP) and Hungarian (HSCCP) Society of Colposcopy and Cervical Pathology. Dr. Syrjänen was the recipient of Maurice Goldblatt Cytology Award in 2010. Apart from Acta Cytologica, he is an Editorial Board member in 16 other journals and Associate Editor-in-Chief (CME Journal of Gynecologic Oncology). Dr. Syrjänen has authored/edited 9 international books, written over 50 book chapters, and published over 900 original papers and reviews in peer-reviewed journals.

  COUNCIL MEMBERS
Daisuke Aoki

Daisuke Aoki, Japan
Professor, Department of Obstetrics and Gynecology, Keio University School of Medicine

Dr. Daisuke Aoki has been a professor and the chairman of Department of Obstetrics and Gynecology at Keio University School of Medicine and Director of the Gynecology Division at Keio University Hospital in Tokyo, Japan, since 2005. He specializes in gynecologic oncology. He is a board-certified obstetrician and gynecologist of the Japan Society of Obstetrics and Gynecology (JSOG) and the board director and secretary general of the society. He is also a board-certified cytopathologist of the Japanese Society of Clinical Cytology (JSCC) and a board-certified gynecologic oncologist of Japan Society of Gynecologic Oncology (JSGO). He currently serves as President of the JSCC, Chairperson of the JSGO, Vice President of Japanese Gynecologic Oncology Group, Vice President of Asian Society of Gynecologic Oncology, Vice President of Japan Society of Clinical Genetics in Obstetrics and Gynecology, council member of Japan Society of Clinical Oncology, He also served as Congress President of the International Congress of Cytology which was held in Yokohama, Japan in 2016 (ICC2016).
Dr. Aoki has clinical and research interests in gynecologic oncology, especially in the screening and prevention of HPV-related pre-invasive diseases of the uterine cervix as well as cervical cancer, including quality control and assurance of cancer screening. He is also contributing to studies about hereditary gynecological cancers, and cancer genomics. He has authored and co-authored more than 200 peer reviewed scientific articles mainly about the field of gynecologic oncology. 

Lan Chen

Lan Chen, China

Dr. Lan Chen graduated from West China University of Medical Sciences (1986-1992) in China and started her pathology training in Beijing Tong Ren Hospital (1992-1996). Upon finishing her residency, she went abroad to pursue higher academic education. She received her PhD in Anatomical and cellular Pathology Department, Chinese University of Hong Kong (1996-1999), and conducted post-doctoral research in Department of Pharmaceutical and Molecular Biology, School of Pharmacy, University of London (2000-2001) and Pathology Department of Hong Kong University (2003-2006). In 2007, she came back to Beijing to join the Pathology Department of Beijing Hospital, which plays a leading role in cytological diagnosis in China. She is now the only full-time cytopathologist in the department.

Her previous research focused on molecular genetic study of Alzheimer's disease (AD), Down Syndrome (DS) and oral squamous cell carcinoma and ameloblastoma with related genes on Ch21, and she has published over 10 publications in international peer-reviewed journals. Now as a diagnostic cytopathologist, her major interests include FNA of thyroid, lymphonode, EBUS TBNA and exfoliated cytology of sputum, urine and effusion. She has been applying IHC and molecular genetic techniques for accurate cytology diagnosis, including typing of lung cancers for target therapy, definitive diagnoses of uroepithelial and thyroid carcinoma.

She is actively involved in the activities of Chinese Cytology Association (CCA) as an academic lecturer, diagnostic cytology course trainer and translator for international academic exchanges. She is also the liaison person between IAC and CCA and was one of the key organizers of recent 2015 IAC Beijing Tutorial, which was a big success and attracted over 200 attendees.

She would like to further promote IAC's influence in China as well as China's presence in international activities and help her fellow colleagues to join IAC for academic improvements in the future

P Michelow 2018 

Pamela Michelow, South Africa

Dr Pamela Michelow graduated from the University of the Witwatersrand with an MBBCh in 1989. In 2007, she completed an MSc in Cytopathology from Stellenbosch University and in 2016, a postgraduate diploma in Health Science Education from University of the Witwatersrand. She currently has a joint post at the University of the Witwatersrand and the National Health Laboratory Service (the South African public sector laboratory).
She is past president of the South African Society for Clinical Cytology (SASCC) and participated as an expert committee member to advise the South African Department of Health on cervical screening policy from 2011-2016. She also served on the International Academy of Cytology general policy and long-term planning committee from 2001-2003 and again in 2008-2010.
Dr Michelow has published over 70 journal articles and book chapters, is an editorial board member for several cytopathology journals, has organised symposia and workshops, and is frequently invited to speak at both national and international pathology congresses. She has continuing interests in visual literacy, the roles of exfoliative and aspiration biopsy cytology in under-resourced communities and in quality standards in cytopathology. 

 

Ritu-Nayar-2016

Ritu Nayar, USA

Ritu Nayar graduated from Maulana Azad Medical College, Delhi, India, with an MBBS and MD in Pathology, after which she moved to the United States, where she completed Pathology Residency, followed by Surgical Pathology and Cytopathology fellowships with Drs Steven Silverberg, Tom Bonfiglio and David Wilbur.

Currently Dr Nayar is Professor of Pathology, Vice Chair of Education and Faculty Development and Director of Cytopathology at Northwestern University, Chicago. She is a Trustee of the American Board of Pathology (ABP) since 2015 and Chairs the ABP Cytopathology Examination and Anatomic Pathology Continuing Certification Test Committees. Dr Nayar has served as a member of the IAC Executive Council and as the IAC representative and Co-Chair of the Cytopathology Education and Technology Consortium (CETC) since 2013.

Dr. Nayar's practice includes clinical service, administration, teaching and translational research. She has published over 175 journal articles and books/book chapters; is co-editor of the 2nd and 3rd editions of the Bethesda Atlas for Reporting Cervical Cytology Bethesda Atlases and contributor for the Bethesda System for Reporting Thyroid Cytopathology and Paris System for Reporting Urinary Cytopathology Atlases. She is an editorial board member for several pathology journals and is a frequently invited speaker, moderator and organizer for American and International Pathology Meetings.

Ritu Nayar has been an active leader and advocate in organized Pathology for over 25 years. She has chaired and served on several committees in professional organizations including the IAC, ASC, ASCP, USCAP, CAP, PSC and with the US National Cancer Institute (NCI) and the American Board of Pathology (ABP). She is Past President of the American Society of Cytopathology, and Past Chair of the International Academy of Cytology (IAC) Education Committee. Dr Nayar received the 2018 American Society of Cytopathology's highest honor, the Papanicolaou Award, given in recognition of meritorious contributions in the field of Cytopathology and was the recipient of the Inaugural Patricia Alonso Award for Contributions to Women's Health from the Mexican Academy of Cytopathology in 2016.

E Teuzaba Torres

Esperanza Teuzaba Torres

Completed her graduation in Medicine and her residency in Pathology at the Universidad del Rosario, San Jose Hospital, Bogotá Colombia, in 1986.
She trained in Cytopathology at the Jackson Memorial Hospital, University of Miami. Miami and is currently professor at the School of Medicine and Health Sciences, Universidad del Rosario, and the University Foundation of Health Science. Bogota.
She is the scientific director of Patolab laboratory, Clínica de la Mujer, Bogotá. Vice president of the Colombian Association of Pathology and director of the Chapter of Cytopathology.
Currently working in the Cervical Cancer Agreement Group, developing guidelines, outlines and efforts to reduce the incidence and mortality of cervical cancer in Colombia.
Doing an important task in the introducing liquid based cytology to the country in 2012, as well as the validation and diffusion of anal cytology.
For the last 8 years Esperanza has worked actively in the organization of Scientific Meetings, Cytopathology Congresses and an IAC Tutorial in Bogotá, Colombia.

s greening 2010

CYTOTECHNOLOGIST MEMBER
Shirley Greening, U.S.A.

At Thomas Jefferson University in Philadelphia, USA since 1983, Ms. Greening is Professor and Chairman of the Department of Bioscience Technologies, which conducts BS and MS programs in Biotechnology, Cytotechnology/Cell Sciences and Medical Laboratory Science.

Ms. Greening has been Chair of the Cytotechnology Advisory Committee of the American Society of Cytopathology (ASC), and is a Past-President of the American Society for Cytotechnology (ASCT).

An active member of the IAC since 1972, she is Chair of the IAC's Cytotechnology Awards Jury.

With interests in national and international education and practice issues, Ms. Greening is currently serving on the International Advisory Board for King Saud bin Abdulaziz University of Health Sciences in Riyadh, Saudi Arabia and is a member of ASCP's International Certification Committee.

She received the Cytotechnologist of the Year Award from the ASC in 1993, the Cytotechnologist Achievement Award of the American ASCT in 1995, and the 1997 Cytotechnology Award in Clinical Cytology from the IAC.


IAC Executive Meeting Yokohama 2016

Saturday, May 28th, 2106, 9AM - 4PM

LINK TO DRAFT OF 2016 MINUTES

Link to PDF of all slides shown in Yokohama


The links below are the reports submitted prior to the meeting as PDFs.  

The order of presentation may vary according to convenience on the day. 

  1. Opening of Meeting and request to sign-in. (Roll call). P. Vielh
    Draft Minutes Executive Meeting,Milan 2015 (777 KB). The Minutes have to be approved or amendments requested before the end of this meeting.
  2. Report of Scientific Program and Local organizing Committee 2016 International Congress. (To be presented on location)
  3. Report of Nominations Committee  (77KB)
  4. Report of Membership Committee (383 KB)
  5. Report of interim committee to explore reduction in fees for developing countries (PDF 177KB - Country Classifications - 12 pages)
  6. Report of the Secretary-Treasurer (672KB)
  7. Report of Editor
    T
    he introductory information has been removed and the report reduced for this viewing only (PDF 316KB)
  8. Report of the Budget and Finance Committee (412KB)
  9. International Cytopathology Awards Committee (119KB)
  10. International Cytotechnology Awards Committee (53KB)
  11. International Board of Cytopathlogy Committee (76KB)
  12. Cytotechnology Registry and Certification Committee (393KB)
  13. Continuing Education Committee (244KB)
  14. Preliminary report of 2019 Congress Sydney
  15. Site Selection Committee (Verbal)
  16. Omnyx/Training Program Project (Progress in regard to pilot training program in Honduras) (177KB)
  17. ASC/IAC proposals (496KB) - letter from ASC
  18. Selection of location for 2017 Annual General Meeting
  19. Other Business 

CT(IAC) examination - Holding the exams

The CT(IAC) Comprehensive Cytology Registry Examination.

 To sit for the examination the candidates have to apply in advance and have their application approved. The deadline for receipt of applications is always 8 weeks before the examination date. At that time we know how many people have registered for each exam. The application and payment forms are available at the IAC website.

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What the IAC needs from you in advance

Depending on the examination location the candidates may have traveled a long way to attend and may need to book flights or hotels.

The contact person should provide the IAC with the following information once the examination date has been confirmed.

  • Information for exam candidates to find the exam site, with map if possible, with instructions for local transport, parking and hotels suggestions and any other relevant information
  • What time to be at exam site for signing-in
  • Contact information of exam proctor on-site with mobile number
  • Full postal address and phone number (land line and/or Mobile) and contact details of contact person who is to receive the examination materials and return them

What is needed at the examination site?

  • The examination requires microscopes, (see seating plan) projection facilities and writing space for each candidate to complete the written exam without having a neighbour too close.
  • Each examination has to be monitored by someone who has already passed the exam or will not want to sit the exam in the future. 

Examples of timing of IAC cytotechnologyexamination

CT(IAC) Comprehensive Cytology exam

Mins Start Finish
Registration, seating and explanations 30 08:30 AM  09:00 AM
Glass slides x 30 3 minutes each 90 09:00 AM 10:30 AM Timed
Short stretch break 10 10:30 AM 10:40 AM
Visual Images x 35 1 minute each 35 10:40 AM 11:15 AM Timed
Written x 80 1 minute 80 11:15 AM 12:35 PM Own time
(No more that 80 Minutes)
245

 

Seating arrangements for 20 or less candidates.
Practice has shown that is it wise to set up and test each microscope the evening before.

  • If you have more than 20 candidates a different seating plan will be sent with the material.
  • If you have to set up in classroom style please inform us and you will be sent a different seating plan. 

2014 20 less Seating plan GLASS SLIDE setup

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Instructions sent to the examination candidates

Each exam candidate receives:

  • a confirmation that they are accepted to sit the exam and a receipt for the examination fee
  • instructions on how to find the exam location and what time to be there
  • contact information of monitor on site (mobile number)
  • instructions on how to complete the IAC answer forms

 

Proctor instructions for preparation and during the examination.

A package will be sent to the person responsible by courier and will contain

1

Thirty glass slides for the microscopic section of the examination Please check to see that slides arrived in good shape.

2

A CD with visual images in PowerPoint format. Please test in advance that the CD is compatible. If the CD is imported on to a Notebook the file must be deleted after use.

3

Hard copies of examination exam sheets (microscopic, visual image and written) sufficient for number of candidates accepted for the exam ALL examination papers must be returned

4

Proctor copies of the examination in the event there should be questions during the examination regarding terminology or translation of questions These copies must be returned along with all copies of the questions from the candidates.

5

Special scantron answer forms for each of the Cytotechnologist examinations, and/or Sandard answer forms for each of the Cytopathologist examinations. The header portion of the scantron form for the visual image examination is slightly different from the glass slide and written examination forms.

6

Registration/Sign-in sheet - 2 copies Please do not accept last minute candidates who have not been approved by the IAC Central Office.

7

No. 2 pre-sharpened pencils to be distributed to the candidates prior to the examination Please bring a timer and a pencil sharpner

SIGNING-IN

  1. Please check the Sign-in Sheet to see if there are any notes indicating fee due, letters of recommendation due, etc.
  2. Each candidate must sign in
  3. Please remind candidates to check both the mailing address and the email address (if provided) for any corrections or changes
  4. Candidates can be seated and get comfortable at a microscope. There should be sufficient space for both exam sheet and answer sheet
  5. Answer sheets and pencils can be handed out and the top completed with name and P Number.
  6. Slides are passed out and the number noted on each scan answer sheet.

INSTRUCTIONS FOR MICROSCOPIC EXAMINATION

The candidates should be instructed to carefully fill out each circle they select on the scanning answer form. It is best to begin at the center of each circle and work outward to complete the fill-in process. The candidate should not press too heavily because the paper may be torn. If a change is made by the candidate the eraser should be used to erase as thoroughly as possible the original mark without tearing paper.

  1. The most common mistake and one that may cost the examinee to fail the exam
    • As Proctor when you pass out the microscopic glass slides please check with each candidate to see that the slide number corresponds to the case number that the candidate will use to evaluate that particular slide. The number can now be marked on each answer form.
    • ONLY ONE CANDIDATE WILL BEGIN WITH CASE NUMBER 1; ALL THE OTHER CANDIDATES WILL BEGIN THE SCANNING ANSWER FORM WITH THE NUMBER OF THE SLIDE THEY HAVE BEEN GIVEN, i.e., the candidate who receives microscopic slide number 3 should begin with the history for Case number 3 and begin at Slide 3 on the scanning answer form.

The second most common mistake and one that affects all the candidates.

  • Candidates should pass to the right ONLY when the Proctor says "PASS". The reason this is important is that one candidate may have a difficult case and wishes to utilize the entire allotted time while the candidate sitting to the left completes his/her case and passes the slide to the right. The candidate wishing to take the whole time may inadvertently pass the slide from the candidate on her left to the candidate on her right, thus causing the slides to be out of order.
  • FOR THE CYTOTECHNOLOGIST EXAM, the candidate must be instructed to reply to both Level A and Level B. The candidate MUST make a selection or an educated guess for each slide. If a candidate does not fill in Level A of any question it will be scored as a missed case. The Level B section MUST also be completed
  • Under Level B the candidate should be as specific as possible but also take into consideration the more serious entity for the patient, i.e.; If the slide shows invasive squamous cell cancer and a few trichomonads are present, invasive squamous carcinoma is the correct choice.
  • Another example would be if fungal elements are present, in addition to herpes. Herpes identification is more important than the fungal infection (herpes must be identified).
  • FOR THE CYTOPATHOLOGIST EXAM, the candidate must select and circle his/her diagnosis from the responses listed for each slide.
  1. Glass slides 1-30 are circled. The candidate is only responsible for the circled area.
  2. The candidate is given three minutes for each slide. Announce "30 seconds left" after 2 and a half minutes. Announce pass after three minutes. 
  3. As a representative of the International Academy of Cytology, and before the candidates begin the examination, it is a nice gesture to wish them Good Luck
  4. PLEASE COLLECT THE SCANNING and/or  STANDARD ANSWER FORMS AND THE MICROSCOPIC DIAGNOSTIC AND HISTORY REPORT FORMS AS SOON AS THE EXAMINATION HAS BEEN COMPLETED.
  5. THEN COLLECT THE 30 GLASS SLIDES. Hint: sometimes the glass slides are left on the microscope stage and sometimes they are left under the examination forms.

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INSTRUCTIONS FOR VISUAL IMAGE EXAMINATION

  1. This is a multiple-choice format. THERE IS ONLY ONE BEST ANSWER. Please make this clear to the candidate. If more than one answer is selected, the candidate will not be given credit for answering even if one of the choices is correct. The candidate MUST make a selection or an educated guess for each question. If no answer is selected the question will be marked as incorrect.
  2. First show the six projected visual image slides which give the candidates information about the examination. The seventh slide is image #0. This is to acquaint the candidate with the lighting, etc. Establish the lighting using the transparency marked 0. Can the candidates see the questions and the projected visual image marked 0 at the same time? Slides numbered 1 – 35 consist of the actual examination images (numbered 1 - 72 for Cytopathology exam).
  3. One minute for each question.
  4. QUESTION TO ASK: Can you read the answer form, read the questions, and see the projected visual image well enough to complete the examination?

PLEASE COLLECT THE SCANTRON and/or STANDARD ANSWER FORMS AND THE VISUAL IMAGE EXAMINATION QUESTIONS AS SOON AS THE EXAMINATION HAS BEEN COMPLETED.

IF USING THE CD WITH THE POWERPOINT PRESENTATION PLEASE BE SURE TO REMOVE THE DISK FROM THE COMPUTER. PLEASE DELETE THE FILE IF IT WAS COPIED TO THE DESKTOP

INSTRUCTIONS FOR WRITTEN EXAMINATION

  1. This is a multiple-choice format. THERE IS ONLY ONE BEST ANSWER. Please make this clear to the candidate. If more than one answer is selected, the candidate will not be given credit for answering even if one of the choices is correct. The candidate MUST make a selection or an educated guess for each question. If no answer is selected the question will be marked as incorrect.
  2. Candidates may complete this portion of the examination at their own pace within the allotted time period of 80 minutes.
  3. Sample question - Written Cytotechnologist ExaminationQuestion written example
  4. FOR THE CYTOPATHOLOGY EXAM, the candidate must select one answer and circel his/her answer from the responses listed for each question.
  5. Each candidate is given one minute for each written question. The candidate may go at his or her own pace. It is helpful if after 40 minutes the candidates are reminded they have 40 minutes to go in the event that some candidates are slower than others.
  6. Since the written examination is given last the candidate may leave the examination site as soon as he or she has completed the examination.  Candidates are not permitted to take more that 80 minutes for the written examination. The examination questions and answer forms must be collected by the Proctor as the candidate leaves the examination room.

REMINDER:
All questions should be answered. This refers to all the examinations but is especially true for the glass slide examination.
Both Level A and Level B must be answered on the Cytotechnologist microscopic exam. The candidate should give their best guess if they do not know the answer.

EXAMINATION RESULTS
Please advise the candidates that examination results will be mailed approximately eight weeks after the examination materials are received in the IAC's offices.

Return addresses for examination materials are:
Send all exam paper materials (scantron sheets, exam questions, registration signature sheet(s) to:
Karen Gianni
2538 W Pensacola
Chicago, IL 60618 USA (pre-addressed and paid mailer/shipping label included)
Phone: 773-203-0782
email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Send all glass slides, CD, pencils to:
Shirley E. Greening, MS, JD, CFIAC
IAC Registrar
337 W. Seymour Street
Philadelphia, PA 19144
USA

Tel: +1 215 991 6929
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 


IAC examinations - Monitor information

The CT(IAC) Comprehensive Cytology Registry Examination. The IAC International Board of Cytopathology Examination.

The IAC has two examinations and for each examination the candidates have to apply in advance and have their application approved. The deadline for receipt of applications is always 8 weeks before the examination date. At that time we know how many people have registered for each exam. The application and payment forms are available at the IAC website.

 Return to top

What the IAC needs from you in advance

Depending on the examination location the candidates may have traveled a long way to attend and may need to book flights or hotels.

The contact person should provide the IAC with the following information once the examination date has been confirmed.

  • Information for exam candidates to find the exam site, with map if possible, with instructions for local transport, parking and hotels suggestions and any other relevant information
  • What time to be at exam site for signing-in
  • Contact information of exam proctor on-site with mobile number
  • Full postal address and phone number (land line and/or Mobile) and contact details of contact person who is to receive the examination materials and return them

What is needed at the examination site?

  • Both examinations require microscopes, (see seating plan) projection facilities and writing space for each candidate to complete the written exam without having a neighbour too close.
  • Each examination has to be monitored by someone who has already passed the exam or will not want to sit the exam in the future. 

Examples of timing of IAC examinations

CT(IAC) Comprehensive Cytology exam

Mins Start Finish
Registration, seating and explanations 30 08:30 AM  09:00 AM
Glass slides x 30 3 minutes each 90 09:00 AM 10:30 AM Timed
Short stretch break 10 10:30 AM 10:40 AM
Visual Images x 35 1 minute each 35 10:40 AM 11:15 AM Timed
Written x 80 1 minute 80 11:15 AM 12:35 PM Own time
(No more that 80 Minutes)
245

 

IAC Cytopathology Board Exam

Mins Start Finish
Registration, seating and explanations 30
Glass slides x 30 3 minutes each 90 09:00 AM 10:30 AM Timed
Short stretch break 10 10:30 AM 10:40 AM
Visual Images x 72 1 minute each  72 10:40 AM 11:52 AM Timed if not single person
Written x 77 1 minute 80 11:52 AM 13:15 PM Own time
(No more that 80 minutes)
252

Seating arrangements for 20 or less candidates.

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Practice has shown that is it wise to set up and test each microscope the evening before.

  • If you have more than 20 candidates a different seating plan will be sent with the material.
  • If you have to set up in classroom style please inform us and you will be sent a different seating plan. 

2014 20 less Seating plan GLASS SLIDE setup

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Instructions sent to the examination candidates

Each exam candidate receives:

  • a confirmation that they are accepted to sit the exam and a receipt for the examination fee
  • instructions on how to find the exam location and what time to be there
  • contact information of monitor on site (mobile number)
  • instructions on how to complete the IAC answer forms

 

Proctor instructions for preparation and during the examination.

A package will be sent to the person responsible by courier and will contain

1

Thirty glass slides for the microscopic section of the examination Please check to see that slides arrived in good shape.

2

A CD with visual images in PowerPoint format. Please test in advance that the CD is compatible. If the CD is imported on to a Notebook the file must be deleted after use.

3

Hard copies of examination exam sheets (microscopic, visual image and written) sufficient for number of candidates accepted for the exam ALL examination papers must be returned

4

Proctor copies of the examination in the event there should be questions during the examination regarding terminology or translation of questions These copies must be returned along with all copies of the questions from the candidates.

5

Special scantron answer forms for each of the Cytotechnologist examinations, and/or Sandard answer forms for each of the Cytopathologist examinations. The header portion of the scantron form for the visual image examination is slightly different from the glass slide and written examination forms.

6

Registration/Sign-in sheet - 2 copies Please do not accept last minute candidates who have not been approved by the IAC Central Office.

7

No. 2 pre-sharpened pencils to be distributed to the candidates prior to the examination Please bring a timer and a pencil sharpner

SIGNING-IN

  1. Please check the Sign-in Sheet to see if there are any notes indicating fee due, letters of recommendation due, etc.
  2. Each candidate must sign in
  3. Please remind candidates to check both the mailing address and the email address (if provided) for any corrections or changes
  4. Candidates can be seated and get comfortable at a microscope. There should be sufficient space for both exam sheet and answer sheet
  5. Answer sheets and pencils can be handed out and the top completed with name and P Number.
  6. Slides are passed out and the number noted on each scan answer sheet.

INSTRUCTIONS FOR MICROSCOPIC EXAMINATION

The candidates should be instructed to carefully fill out each circle they select on the scanning answer form. It is best to begin at the center of each circle and work outward to complete the fill-in process. The candidate should not press too heavily because the paper may be torn. If a change is made by the candidate the eraser should be used to erase as thoroughly as possible the original mark without tearing paper.

  1. The most common mistake and one that may cost the examinee to fail the exam
    • As Proctor when you pass out the microscopic glass slides please check with each candidate to see that the slide number corresponds to the case number that the candidate will use to evaluate that particular slide. The number can now be marked on each answer form.
    • ONLY ONE CANDIDATE WILL BEGIN WITH CASE NUMBER 1; ALL THE OTHER CANDIDATES WILL BEGIN THE SCANNING ANSWER FORM WITH THE NUMBER OF THE SLIDE THEY HAVE BEEN GIVEN, i.e., the candidate who receives microscopic slide number 3 should begin with the history for Case number 3 and begin at Slide 3 on the scanning answer form.

The second most common mistake and one that affects all the candidates.

  • Candidates should pass to the right ONLY when the Proctor says "PASS". The reason this is important is that one candidate may have a difficult case and wishes to utilize the entire allotted time while the candidate sitting to the left completes his/her case and passes the slide to the right. The candidate wishing to take the whole time may inadvertently pass the slide from the candidate on her left to the candidate on her right, thus causing the slides to be out of order.
  • FOR THE CYTOTECHNOLOGIST EXAM, the candidate must be instructed to reply to both Level A and Level B. The candidate MUST make a selection or an educated guess for each slide. If a candidate does not fill in Level A of any question it will be scored as a missed case. The Level B section MUST also be completed
  • Under Level B the candidate should be as specific as possible but also take into consideration the more serious entity for the patient, i.e.; If the slide shows invasive squamous cell cancer and a few trichomonads are present, invasive squamous carcinoma is the correct choice.
  • Another example would be if fungal elements are present, in addition to herpes. Herpes identification is more important than the fungal infection (herpes must be identified).
  • FOR THE CYTOPATHOLOGIST EXAM, the candidate must select and circle his/her diagnosis from the responses listed for each slide.
  1. Glass slides 1-30 are circled. The candidate is only responsible for the circled area.
  2. The candidate is given three minutes for each slide. Announce "30 seconds left" after 2 and a half minutes. Announce pass after three minutes. 
  3. As a representative of the International Academy of Cytology, and before the candidates begin the examination, it is a nice gesture to wish them Good Luck
  4. PLEASE COLLECT THE SCANNING and/or  STANDARD ANSWER FORMS AND THE MICROSCOPIC DIAGNOSTIC AND HISTORY REPORT FORMS AS SOON AS THE EXAMINATION HAS BEEN COMPLETED.
  5. THEN COLLECT THE 30 GLASS SLIDES. Hint: sometimes the glass slides are left on the microscope stage and sometimes they are left under the examination forms.

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INSTRUCTIONS FOR VISUAL IMAGE EXAMINATION

  1. This is a multiple-choice format. THERE IS ONLY ONE BEST ANSWER. Please make this clear to the candidate. If more than one answer is selected, the candidate will not be given credit for answering even if one of the choices is correct. The candidate MUST make a selection or an educated guess for each question. If no answer is selected the question will be marked as incorrect.
  2. First show the six projected visual image slides which give the candidates information about the examination. The seventh slide is image #0. This is to acquaint the candidate with the lighting, etc. Establish the lighting using the transparency marked 0. Can the candidates see the questions and the projected visual image marked 0 at the same time? Slides numbered 1 – 35 consist of the actual examination images (numbered 1 - 72 for Cytopathology exam).
  3. One minute for each question.
  4. QUESTION TO ASK: Can you read the answer form, read the questions, and see the projected visual image well enough to complete the examination?

PLEASE COLLECT THE SCANTRON and/or STANDARD ANSWER FORMS AND THE VISUAL IMAGE EXAMINATION QUESTIONS AS SOON AS THE EXAMINATION HAS BEEN COMPLETED.

IF USING THE CD WITH THE POWERPOINT PRESENTATION PLEASE BE SURE TO REMOVE THE DISK FROM THE COMPUTER. PLEASE DELETE THE FILE IF IT WAS COPIED TO THE DESKTOP

INSTRUCTIONS FOR WRITTEN EXAMINATION

  1. This is a multiple-choice format. THERE IS ONLY ONE BEST ANSWER. Please make this clear to the candidate. If more than one answer is selected, the candidate will not be given credit for answering even if one of the choices is correct. The candidate MUST make a selection or an educated guess for each question. If no answer is selected the question will be marked as incorrect.
  2. Candidates may complete this portion of the examination at their own pace within the allotted time period of 80 minutes.
  3. Sample question - Written Cytotechnologist ExaminationQuestion written example
  4. FOR THE CYTOPATHOLOGY EXAM, the candidate must select one answer and circel his/her answer from the responses listed for each question.
  5. Each candidate is given one minute for each written question. The candidate may go at his or her own pace. It is helpful if after 40 minutes the candidates are reminded they have 40 minutes to go in the event that some candidates are slower than others.
  6. Since the written examination is given last the candidate may leave the examination site as soon as he or she has completed the examination.  Candidates are not permitted to take more that 80 minutes for the written examination. The examination questions and answer forms must be collected by the Proctor as the candidate leaves the examination room.

REMINDER:
All questions should be answered. This refers to all the examinations but is especially true for the glass slide examination.
Both Level A and Level B must be answered on the Cytotechnologist microscopic exam. The candidate should give their best guess if they do not know the answer.

EXAMINATION RESULTS
Please advise the candidates that examination results will be mailed approximately eight weeks after the examination materials are received in the IAC's offices.

Return addresses for examination materials are:
Send all exam paper materials (scantron sheets, exam questions, registration signature sheet(s) to:
Karen Gianni
2538 W Pensacola
Chicago, IL 60618 USA (pre-addressed and paid mailer/shipping label included)
Phone: 773-203-0782
email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Send all glass slides, CD, pencils to:
Shirley E. Greening, MS, JD, CFIAC
IAC Registrar
337 W. Seymour Street
Philadelphia, PA 19144
USA

Tel: +1 215 991 6929
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 


© The International Academy of Cytology